Executive Assistant to the CTO

About Us

At Hayden AI, we are on a mission to harness the power of computer vision to transform the way transit systems and other government agencies address real-world challenges.

From bus lane and bus stop enforcement to transportation optimization technologies and beyond, our innovative mobile perception system empowers our clients to accelerate transit, enhance street safety, and drive toward a sustainable future.

What the job involves

We are seeking an experienced and highly organized Executive Assistant to provide comprehensive support to our Chief Technology Officer (CTO). The ideal candidate will bring at least 7 years of executive assistant experience, with a proven ability to operate in a dynamic, high-growth environment. This role requires flexibility, discretion, and an unwavering commitment to excellence. In our fast-paced, hyper-growth environment with constantly shifting priorities, your organizational skills will be essential to keeping everything on track.

You’ll work closely with the CTO, ensuring seamless support both onsite in San Francisco and occasionally offsite in the Peninsula.

Key Responsibilities:

• Presentation Preparation: Learn key engineering vocabulary to effectively translate concepts into polished, visually appealing Google Slide presentations.

• Executive Support: Manage the CTO’s complex calendar, scheduling meetings, and prioritizing commitments to ensure efficient time management.

• Proactively take on projects as they arise, coordinating from idea to plan to execution and post-mortem

• Meeting Preparation: Organize and prepare materials for meetings, including taking notes, agendas, and follow-up action items.

• Communication Management: Serve as the primary point of contact for the CTO, handling correspondence with professionalism and discretion.

• Personal Assistance: Provide occasional personal support, including errands, and other tasks as needed.

• Document Management: Draft, review, and organize key documents, presentations, and reports.

• Liaison: Act as a bridge between the CTO and internal/external stakeholders, maintaining strong relationships and clear communication.

Qualifications:

• Experience: Minimum of 7 years of executive assistant and project management required experience, with at least 5 years supporting a C-level executive in a fast-paced environment.

• Skills: Exceptional organizational and time-management skills; strong written and verbal communication abilities.

• Flexibility: Willingness to work non-traditional hours and adapt to changing schedules and priorities.

• Proficiency: Advanced proficiency in Google Workspace, and other productivity tools; familiarity with project management tools is a plus.

• Professionalism: High level of discretion and confidentiality when handling sensitive information.

• Location: Comfortable commuting to our San Francisco office three days per week, with occasional offsite work in the Peninsula.

• Attributes: Detail-oriented, proactive, resourceful, and able to anticipate the needs of the CTO. Experience in the tech industry or a startup environment.