Candidate Experience Coordinator

About Ontra
Ontra is the global leader in AI-powered legal technology solutions for private capital investment firms. Our Legal Operating System combines innovative, purpose-built software with a global network of experienced professionals to digitize recurring legal workflows across the full fund lifecycle. We work with the world's leading investment banks, private equity and venture capital firms, direct lenders, law firms, and service providers to reduce the time, expense, and risk associated with contract and fund management.
Our Culture
Ontra is a remote-first company that values the power of connection. We find innovative ways to stay connected, both virtually and in person. By promoting ownership, inspiring creativity, and championing collaboration, Ontra enables you to shape your impact and growth. Our commitment to innovation extends beyond our technology; it's embedded in our culture, and AI plays a crucial role in everything we do.
Our culture is one where belonging is the cornerstone of every interaction, rooted in acceptance and respect for all. Our commitment to inclusion begins at the application process, ensuring a fair and equitable hiring experience that values the unique contributions you bring from day one.
For this job we are currently only hiring candidates based in the United States.
About the team & opportunity
Ontra is seeking a Candidate Experience Coordinator reporting to our Manager of Talent Acquisition on our People team.
This role offers an exciting opportunity for someone passionate about enhancing the recruiting process through exceptional communication skills, providing logistical support for scheduling, and advising on strategies to improve the candidate experience.
If you are detail-oriented, dedicated to delivering high quality candidate experiences, and want to join a fun and collaborative team to kick-start a career in recruiting, we'd love to get to know you!
What you'll do

• Interview Scheduling: Coordinate and manage all candidate interviews, ensuring timely scheduling.
• Candidate Communication: Maintain clear, professional, and proactive communication with candidates throughout the hiring process.
• Data Management: Ensure accuracy and organization of candidate information and recruiting data in the applicant tracking system.
• Process Improvement: Identify opportunities to streamline the recruitment process, ensuring an optimal time to hire is maintained.
• Candidate Experience: Create a positive and engaging experience for candidates.
• Team Collaboration: Work closely with Talent Acquisition Partners, Sourcers, and Hiring Managers to support their needs and priorities in the recruitment process.

What you'll bring

• Professional Experience: 1+ years of experience, ideally in a recruiting or administrative/professional services setting. Experience with an ATS preferred.
• Project Management: Some experience managing projects or coordinating tasks.
• Communication Skills: Clear, polished, professional, and engaging written and verbal communication.
• Detail-Oriented: Keen attention to detail and accuracy in work processes.
• Interpersonal Skills: Strong ability to work collaboratively and build relationships with diverse teams.

Pay TransparencyOntra takes individual candidate location, experience, and skills into consideration when determining compensation. The base pay range is listed below. Additionally, all positions are eligible for unit-based equity grants.
Some positions may be eligible for additional compensation, such as commission or other variable compensation structures, which is not included in the below base pay range.
If you are selected to participate in our interview process, your Talent Acquisition Partner will share more details about the total compensation package for the role.
Base Pay Range
$63,000 - $88,000 USD
Hiring Locations
We currently hire exclusively in the locations listed below. Select jobs may have more specific location requirements due to business needs.
United States
Arizona, California, Colorado, Connecticut, Florida, Georgia, Illinois, Massachusetts, Maryland, Minnesota, North Carolina, New Jersey, Nevada, New York, Oregon, Pennsylvania, Tennessee, Texas, Utah, Virginia, Washington
APAC
Hong Kong, Singapore
EMEA
United Kingdom
Benefits Snapshot • Remote-first working policy, with office hubs in SF, NYC, Santa Barbara, and London
• Twice yearly team offsites for in-person collaboration
• Paid flexible time off policy
• Paid parental leave and benefits
• Monthly phone and internet reimbursement
• Company-sponsored LinkedIn Learning accounts, department budgets for professional development, and robust onboarding program
• Various options for medical, dental, and vision insurance
Travel
Occasional travel is required for Ontra employees, including typically at least twice per year to attend team and larger group off-sites for in-person collaboration. For some roles, additional travel may be required based on the requirements of the role and business need.
Inclusivity
Ontra is committed to the full inclusion of all qualified individuals. As part of this commitment, Ontra will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [email protected] .
Personnel Privacy Notice: https://bit.ly/46lVT74
Note on Employment Verification: All employees hired will be required to verify identity and eligibility to work in their particular location.
Note to External Agencies: We are not accepting any blind submissions or resumes/CVs from recruitment agencies. Any candidates sent to Ontra will NOT be accepted or considered as a submission without a signed agreement in place.
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