Administrative Assistant (Short-term)

Niantic is seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will provide essential administrative support to a few executives at our San Francisco office, on a hybrid schedule (minimum 4 days a week). A successful candidate will be self-motivated, proactive, quick-thinking, flexible, able to juggle multiple and diverse responsibilities. This will initially be a 6 month contract. 

Key Responsibilities

• Provide administrative support to 2-3 executives.
• Manage and maintain executives’ calendars, schedules and appointments.
• Handle arrangements for meetings, including preparation of conference rooms, meeting materials, and supplies. 
• Coordinate travel arrangements, both domestically and internationally.
• Submit and reconcile expense reports.
• Order catering for team-wide meetings and external meetings.
• Plan team and cross-functional offsites and on-sites through coordination with hotels and vendors for lodging, catering, flights, A/V, and transport.
• Assist other executive assistants for their projects and events, and provide a backup support for other executive assistants during their absence.

Qualifications

• Experience: 
• 2+ years of experience as an Administrative Assistant. Prior experience supporting executives is preferred.
• Skills:
• Experience working on cross-functional teams with ability to communicate effectively through written and verbal communications, including synchronous interactions with others.
• Ability to work in a fast-paced hybrid environment and handle stress appropriately and/or ability to solve practical problems and be sufficiently adaptable to handle dynamic situations with little advance notice. 
• Proficiency in Google Workspace preferred: Gmail, GCalendar, Google Docs, Google Groups, MS Word/Excel,
• Event organization experience.

The hourly rate for this role is between $35.00/hr - $45.00/hr.

This is a contractor position and the work should be performed based on service agreement and SOW. Niantic will not offer Contractor direct employment contract, salary, benefits, equities, or any compensation associated with employment. #LI-HYBRID