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Navan is seeking a dynamic and results-oriented Administrative Assistant to support our Chief of Staff while contributing to the seamless operation of our Palo Alto office. As a key member of the Office of the CEO, you will be responsible for providing exceptional administrative support, managing external guest interactions, and ensuring the smooth execution of key initiatives. This position requires a strong in-office presence, with an ask of being onsite four days a week in our Palo Alto HQ.
What you’ll do:
- Executive Support:
- Manage complex calendars, including scheduling meetings, travel arrangements, and appointments.
- Coordinates domestic and international travel to ensure smooth execution of air travel, accommodations, and logistics
- Anticipate the needs of the Chief of Staff and the CEO while proactively addressing any challenges.
- External Guest Management:
- Coordinate and manage all aspects of external guest visits, from scheduling to logistics.
- Ensure a warm and welcoming experience for all guests.
- Foster strong relationships with external partners.
- Event Planning:
- Assist with the planning and execution of executive events, including dinners, meetings, conferences, and offsites.
- Assist with logistics and attendee communications.
- Operational Excellence:
- Streamline administrative processes and procedures to enhance efficiency.
- Collaborate with cross-functional teams to drive projects and initiatives.
- Provide valuable insights and recommendations to improve team operations.
- Technology expert and confidence navigating Gsuite, Zoom, Slack, printing, and other collaboration tools
- Communication and Coordination:
- Draft and edit professional correspondence.
- Manage communication channels and ensure timely dissemination of information.
- Coordinate with internal and external stakeholders to ensure smooth operations.
- Partner cross functionally with the global EA team.
What we’re looking for:
- Bachelor's degree or equivalent experience.
- 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced, high-tech environment.
- Extreme attention to detail and ownership over each task, project and initiative.
- Proven track record of managing complex calendars and coordinating events.
- Exceptional customer service skills and a commitment to providing a positive experience.
- Strong organizational, analytical, and problem-solving abilities.
- Excellent written and verbal communication skills.
- Ability to thrive in a dynamic and fast-paced environment.
- Proactive and flexible nature to ensure seamless experience in a dynamic and fluid environment.
The posted pay range represents the anticipated low and high end of the compensation for this position and is subject to change based on business need. To determine a successful candidate’s starting pay, we carefully consider a variety of factors, including primary work location, an evaluation of the candidate’s skills and experience, market demands, and internal parity.
For roles with on-target-earnings (OTE), the pay range includes both base salary and target incentive compensation. Target incentive compensation for some roles may include a ramping draw period. Compensation is higher for those who exceed targets. Candidates may receive more information from the recruiter.
Pay Range
$86,250—$151,000 USD
Top Skills
What the Team is Saying
What We Do
Navan is the all-in-one super app that makes travel and expense easy so you can focus on being there, not getting there. Say goodbye to spending hours on the phone trying to change your flight or saving stacks of receipts to manually input expenses. From EAs and finance teams to travel managers and employees, Navan empowers people to focus on the things that matter most to them — all while providing companies with real-time visibility, savings, and control.
Navan’s investors include visionaries like Andreessen Horowitz, Lightspeed Ventures, Greenoaks, Zeev Ventures, and entrepreneurs Lee Fixel, Adam Bain, and Elad Gil. In Oct 2022, Navan announced its Series G upround at a post-money valuation of $9.2B to help accelerate future growth plans.
In April 2023, Navan expanded in the Indian market with the acquisition of Tripeur, a modern, people-centric corporate travel and expense management company. The group’s fifth acquisition in under two years, Tripeur joined the Navan Group alongside Spanish meetings and events specialists, Atlanta Events & Corporate Travel Consultants; Berlin-based modern travel management company, Comtravo; leading Scandinavian travel agency Resia AB; and London-based high-touch TMC, Reed & Mackay.
Why Work With Us
At Navan, we’re never satisfied with the status quo, and we know breakthrough ideas come from diverse perspectives. We are committed to cultivating a workplace that reflects the diversity of the customers we serve while fostering leadership and innovation.
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Navan Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.
In-person connections is the foundation of Navan, the connections forged through face-to-face interactions improve company culture and what we can achieve together. We operate on a hybrid working model, which we define as three days a week in-office.
