Senior Executive Assistant

Senior Executive Assistant
What you can expect

An exciting opportunity has opened at Zoom for a highly organized and proactive Business Operations Support professional. In this role, you will provide critical administrative support to the COO, managing a dynamic and fast-paced calendar that requires strong prioritization skills. You will handle expense processing, reimbursement claims, and end-to-end travel coordination, including detailed itineraries and agendas. Additionally, you will play a key role in meetings by capturing minutes, action items, and summaries with precision. Beyond daily operations, you will also help plan and execute engaging team and customer events, contributing to a vibrant and collaborative Zoom culture.
About the Team
We are seeking an exceptional Senior Executive Assistant to provide extensive support to our Chief Operations Officer. The role requires strategic thinking, exceptional organizational skills, and the ability to manage complex administrative tasks with professionalism, discretion, and attention to detail.
Responsibilities

• Managing COO's complex calendar, including scheduling meetings, coordinating travel arrangements, and ensuring optimal time management.

• Acting as the primary point of contact between the COO and internal/external stakeholders.

• Preparing and edit correspondence, presentations, and documents.

• Coordinating and organizing board meetings, executive meetings, and other high-level corporate events.

• Handling confidential and sensitive information with absolute discretion.

• Managing multiple complex projects and follow through on tasks to successful completion.

• Anticipating the COO's needs and proactively resolve potential issues.

• Screening and prioritizing incoming communications and requests.

• Coordinating with other executive assistants and department heads.

What we’re looking for

• 8 years of related experience with a Bachelor’s degree; or 6 years and a Master’s degree; or a PhD with 3 years experience; or equivalent experience.

• Have expert proficiency in Microsoft Office Suite and other relevant business software.

• Have outstanding written and verbal communication skills.

• Have exceptional organizational and time management abilities.

• Have good problem-solving skills and ability to work under pressure.

• Have demonstrated the ability to handle confidential information with discretion.

• Have experience in corporate governance and board relations

Salary Range or On Target Earnings:

Minimum:

$64,300.00

Maximum:

$128,600.00

In addition to the base salary and/or OTE listed Zoom has a Total Direct Compensation philosophy that takes into consideration; base salary, bonus and equity value.

Note: Starting pay will be based on a number of factors and commensurate with qualifications & experience.

We also have a location based compensation structure;  there may be a different range for candidates in this and other locations.

Ways of Working
Our structured hybrid approach is centered around our offices and remote work environments. The work style of each role, Hybrid, Remote, or In-Person is indicated in the job description/posting.

Benefits
As part of our award-winning workplace culture and commitment to delivering happiness, our benefits program offers a variety of perks, benefits, and options to help employees maintain their physical, mental, emotional, and financial health; support work-life balance; and contribute to their community in meaningful ways. Click Learn for more information.

About Us
Zoomies help people stay connected so they can get more done together. We set out to build the best collaboration platform for the enterprise, and today help people communicate better with products like Zoom Contact Center, Zoom Phone, Zoom Events, Zoom Apps, Zoom Rooms, and Zoom Webinars.
We’re problem-solvers, working at a fast pace to design solutions with our customers and users in mind. Here, you’ll work across teams to deliver impactful projects that are changing the way people communicate and enjoy opportunities to advance your career in a diverse, inclusive environment.

Our Commitment​
We believe that the unique contributions of all Zoomies is the driver of our success. To make sure that our products and culture continue to incorporate everyone's perspectives and experience we never discriminate on the basis of race, religion, national origin, gender identity or expression, sexual orientation, age, or marital, veteran, or disability status. Zoom is proud to be an equal opportunity workplace and is an affirmative action employer. All your information will be kept confidential according to EEO guidelines.

We welcome people of different backgrounds, experiences, abilities and perspectives including qualified applicants with arrest and conviction records and any qualified applicants requiring reasonable accommodations in accordance with the law.

If you need assistance navigating the interview process due to a medical disability, please submit an Accommodations Request Form and someone from our team will reach out soon. This form is solely for applicants who require an accommodation due to a qualifying medical disability. Non-accommodation-related requests, such as application follow-ups or technical issues, will not be addressed.

Think of this opportunity as a marathon, not a sprint! We're building a strong team at Zoom, and we're looking for talented individuals to join us for the long haul. No need to rush your application – take your time to ensure it's a good fit for your career goals. We continuously review applications, so submit yours whenever you're ready to take the next step.