Recruiting Coordinator (Contract)

About the team

OpenAI’s mission is to build safe artificial general intelligence (AGI) which benefits all of humanity. This long-term undertaking brings the world’s best scientists, engineers, and business professionals into one lab together to accomplish this.

In pursuit of this mission, our Recruiting team is responsible for finding, assessing, and hiring exceptional talent across various fields and specialties. The team acts as consultative partners to our leaders across the organization, from technical managers up to our CEO, Sam Altman. We’re an established, collaborative team with a balance of structure, process, and ambitious problems to solve for. 

About the role

We’re seeking a Contract Recruiting Coordinator to join our team, focusing on the logistics and coordination of recruiting efforts for the company. This role will involve close collaboration with recruiters, sourcers, and hiring managers. You will primarily be responsible for scheduling interviews, managing the logistics of onsite interviews, and supporting a seamless candidate experience. 

In This Role, You Will:

• Take ownership of the scheduling process, end to end, for evergreen and opportunistic hiring needs.

• Act as a partner for recruiting ops problems and help us find solutions through a mix of data, tools, and collaboration.

• Greet candidates onsite in the office to provide a welcoming interview experience.

• Be the primary scheduling and interview planner for various Recruiters and Hiring Managers across our teams.

• Use our tools like Ashby, ChatGPT, G-Suite, and others to uphold a timely and positive hiring experience and process.

• Have the ability to problem solve and adapt to an ever-changing environment while maintaining confidentiality and discretion.

• Manage clear, concise, timely, and professional communication with candidates and hiring partners in written and verbal form.

• Handle candidate reimbursement & travel (domestic and international).

• Work with our Executive Operations team to support and improve candidate experience and management of senior and executive level candidates.

You Might Thrive in This Role If You:

• Have 1–2 years of experience in calendaring, administrative, customer service, or recruiting roles.

• Exhibit strong professional written and verbal communication skills.

• Are highly organized and able to prioritize tasks while adapting to changing demands.

• Have experience with scheduling tools such as Ashby, ChatGPT, Navan, Envoy, and Ironclad.

• Are detail-oriented and proactive in addressing challenges.

• Possess a collaborative mindset and a willingness to enhance coordination processes.

• Use discretion when working with senior and executive level candidates.

Location and Workplace

This role is based in our San Francisco, CA office.

Our offices use a hybrid work model: three days in the office per week with optional work from home on Thursdays and Fridays. Our open-plan offices have height-adjustable desks, conference rooms, phone booths, well-stocked kitchens full of snacks and drinks and more.

About OpenAI

OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity. 

We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or any other legally protected status. 

OpenAI Affirmative Action and Equal Employment Opportunity Policy Statement

For US Based Candidates: Pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records.

We are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made via this link.

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At OpenAI, we believe artificial intelligence has the potential to help people solve immense global challenges, and we want the upside of AI to be widely shared. Join us in shaping the future of technology.