Payroll Supervisor

It’s your time, make it matter.

At Peterson, we partner with our customers to build the future. For over 85 years, our peoples’ work has shaped the communities where we live, where we raise our families, and where we thrive. Peterson’s legacy permeates every aspect of our communities. From roads and bridges, back-up power at hospitals, fire-fighting, concerts and moving goods; we are everywhere you look. At Peterson, you don’t just have a career, you have a purpose.

Our family-oriented environment is built on safety, winning, growth, and professional achievement. Hiring and developing exceptional people is critical to our continued success. We have high standards for a good reason: our people represent Peterson, our family, our brand, and our values.

You have high expectations too. You are exceptionally motivated, have outstanding skills, and want your work to matter.  Peterson offers competitive wages, generous benefits, and promotional opportunities at a family-owned and operated business. It’s time to use your skills and passion to do work that matters!

Job Description

Peterson Cat has a need for a Payroll Supervisor at our San Leandro, CA location.

SUMMARY

The Payroll Supervisor oversees Peterson’s day-to-day payroll-related functions. This position is responsible for directly supervising payroll personnel; ensuring integrity between the payroll module, general ledger module, and operations modules; and assisting with system upgrades, configurations, and changes.

ESSENTIAL JOB FUNCTIONS

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign the functions to this job at any time due to reasonable accommodation or other reasons. Job functions include the following. Other duties may be assigned.

• Supervise day-to-day activities of the payroll team, including, but not limited to semi-monthly, multi-state payroll processing; time tracking; and payroll tax compliance.

• Review payroll calculations to ensure accuracy, and compliance with state and federal tax regulations.

• Oversee timely payment of payroll tax deposits and timely filings of quarterly and annual tax returns/annual W-2 statements.

• Supervise all payroll input, processing and paycheck distribution.

• Audit employee transactions to ensure data integrity.

• Audit commissions pursuant to defined programs; respond to inquiries and research discrepancies.

• Oversee administration and payment of payroll deductions and insurance premiums. 

• Oversee timely reconciliation and payment of Worker Compensation; adjust accruals as needed.

• Ensure the Company complies with federal, state, and local legal requirements by keeping current on legislation and enforcing adherence to requirements.

• Oversee prevailing wage compliance and reporting requirements.

• Act as the primary resource for general ledger functions related to payroll, including payroll journals, accruals, balance sheet account reconciliations, and research of reconciling items; Assist with variance analysis and reporting.

• Prepare payroll and analytics to provide insights into payroll related trends and metrics.

• Assist in internal and external payroll audits; provide accurate payroll records, documentation, and ensure compliance with audit requirements.

• Document all policies and procedures and ensure controls are maintained and followed.

• Provide subject matter expertise to software vendors and participate in the implementation of Payroll, Human Resources Information Systems (HRIS), Information Technology (IT), and accounting system updates and changes.

• Collaborate with Human Resources (HR) to ensure union contract compliance.

• Review accrual and payment of monthly union benefits.

• Identify opportunities to streamline payroll processes, enhance efficiency, and implement best practices to optimize payroll procedures.

• Maintain employee confidence and protect payroll operations by keeping information confidential.

• Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.

• Hold JumpStart meetings regularly, allow others to lead the meeting, and help interject enthusiasm and energy into meetings.

• Travel up to 10% of the time to Peterson locations to meet with coworkers and conduct payroll-related training

• Maintain punctual, regular, and predictable attendance

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, safely and in alignment with Peterson’s core values. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must display ability to build trust among direct reports and peers alike with reliability and credibility, work efficiently and independently, multi-task, and meet deadlines with minimal direction and supervision

• Must display understanding of payroll-related financial accounting and management

EDUCATION and/or EXPERIENCE

Associates Degree from a fully accredited college in Accounting or other closely related field; and a minimum of five (5) years of directly related experience in payroll processing, preferably in a complex, multi-division/multi-company enterprise with employees covered by a collective bargaining agreement; or an equivalent combination of education and work experience.

• Must have 3+ years of supervisory experience, preferably in payroll.   

CERTIFICATES, LICENSES, REGISTRATIONS

Certified Payroll Professional (CPP) Certification preferred

The pay range for this position is: $100,000 - $120,000 (Starting wage will depend on experience and education. We also offer a total compensation package in addition to base salary.) 

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Peterson Holding Company is committed to equal employment opportunity and affirmative action. Minorities, females, veterans, and individuals with disabilities are encouraged to apply. A drug screen and background check is required.