Payroll Manager

Our Finance team is looking for a Payroll Manager to join them. The incumbent will be working on U.S. and International payrolls as a member of the Finance department. This individual must have great attention to detail, be highly self-motivated and be able to interact professionally with employees, managers, and executives. The Payroll Manager will be responsible for overseeing timecards, managing new hires and terminations, processing manual checks and adjustments, auditing payroll process in Workday for accuracy and performing special projects as requested. The successful candidate should possess strong communication skills, have a team-oriented personality, and is adaptable and comfortable working in a fast-paced environment. 
 

This is a hybrid role based out of our Los Angeles offices with the expectation that this person will be onsite 2-3 days per week. 

 
What You’ll Be Doing:  

• Manage and complete the end-to-end payroll process, for 300+ employees (multi-state across the US and international), ensuring it meets speed and accuracy standards for multi-state salaried, hourly, and commissioned employees  

• Prepare all sales, business development, customer support and other departmental commissions and bonus calculations  

• Ensure all data is submitted to the payroll processing service by the submission deadline for all monthly payrolls (e.g. weekly, semi-monthly, off-cycle, etc.)  

• Communicates with the People Team to ensure the integrity of the payroll data including data related to new hires, terminations, transfers and rate changes and makes updates as necessary  

• Researches and resolves questions from managers and employees regarded processed payroll information such as time off, banking, garnishments, employment verification, workers compensation, retroactive pay calculations, tax questions, 401k, reimbursed expenses done through payroll and other changes  

• Processing of manual checks such as terminations and discrepancies in line with State requirements   

• Develop, document, and continuously improve payroll processes and procedures 

• Reconcile and prepare all W-2's and other year-end activities  

• Manage internal and external audits related to payroll and manage tax filings and related documentation

• Prepare and file quarterly/annual payroll tax forms (i.e., Form 941)   

• Prepare payroll entries for posting to the general ledger and prepare payroll related account reconciliations and perform other month end close payroll activities 

• Ensure full compliance with federal, state, and international payroll regulations, proactively managing changes in the law 

• Special projects: experience with incorporating and integration acquired businesses for consolidation into payroll system of record 

What You Bring:  

• Bachelor’s Degree in finance, business, or other related field 

• 8+ or more years experience processing multi-state payroll  

• Proficiency in Workday payroll, Microsoft Office 365 required and Netsuite or major mid-market ERP preferred 

• Knowledge of payroll related laws and tax regulations in various states across the U.S. ; international employee payroll experience preferred 

• Excellent interpersonal (verbal and written) communication skills  

• Ability to work under pressure and meet deadlines in a fast paced environment 

• Strong organizational and record-keeping skills, and process oriented   

• APA or other payroll certifications preferred 

How We Pay:  

• We believe in paying fairly and equitably based on a number of factors including but not limited to work experience, interview performance, internal equity, geography, and expected level of responsibilities  

• We are targeting a base salary from $100,000 - $120,000 

• You will also be able to participate in our annual corporate bonus program   

• Enjoy remote flexibility with teams across the US and globally - plus prime office space in Santa Monica, California 

• Excellent Medical, Dental, and Vision insurance for you and your family plus a 401k match  

• Focus on your well-being through our wellness reimbursement program and company-wide wellness days (extra days off to rest and recharge) 

• Our flexible time off lets you work hard and play hard—on your schedule 

• Join a mission-driven team committed to making a real impact in the world of healthcare