Executive Assistant

Position Summary

We are seeking an innovative and highly motivated Executive Assistant who will contribute significantly to the growth of Cellares and our mission to accelerate access to life-saving cell therapies.

The primary focus of this position will be to maintain the order and stability of our executives’ tasks, calendars, and commitments/obligations. This will require great attention to detail, ability to multitask, and maintain a professional demeanor as necessary. This person will be working directly with several Vice Presidents of the company, all operating at the Executive level. It is important that this candidate can take an “all hands on deck” approach, maintain confidentiality, and bring a proactive attitude to their position.

Candidates should enjoy working in a fast-paced, mission-driven environment, and be prepared to tackle a broad selection of challenges as the company grows.

Responsibilities

• Manage complex calendars for executives, prioritizing and scheduling with strategic insight and accuracy
• Coordinate high-level meetings, including logistics, materials preparation, and follow-up
• Plan and execute company events and meetings
• Arrange domestic and international travel, optimizing itineraries and handling all logistics
• Prepare and edit correspondence, presentations, and reports using Google Workspace
• Manage expenses, perform basic accounting tasks, and assist with budget tracking
• Maintain and organize records, documents, spreadsheets for easy retrieval
• Act as a professional liaison with internal and external stakeholders (e.g. vendors, clients, contractors, media, partners, & employees)
• Assist with special projects, research, and ad-hoc tasks as they arise (e.g. communications with vendors or clients, facility management items, facilitating company branding items, fundraising tasks, Town Hall preparations, etc.)

Requirements

• AA degree with 5+ years of experience in an administrative role, preferably supporting executives
• Exceptional organizational skills with a talent for multitasking and prioritizing independently
• Strong verbal and written communication skills, with the ability to interact professionally at all levels
• Proficient in productivity suites (Google Workspace and Microsoft Office) and virtual collaboration platforms
• Ability to maintain confidentiality and exercise sound judgment
• Proactive problem-solver with a can-do attitude and willingness to take on diverse tasks
• Ability to pivot as needed and take on duties outside the normal scope of work
• Adaptable team player who thrives in a dynamic, fast-paced environment and has a desire to be part of a rapidly evolving organization with compelling technology and mission
• Self-awareness, integrity, authenticity, and a growth mindset are a must

This is Cellares

Cellares is the first Integrated Development and Manufacturing Organization (IDMO) and takes an Industry 4.0 approach to mass manufacturing the living drugs of the 21st century. The company is both developing and operating integrated technologies for cell therapy manufacturing to accelerate access to life-saving cell therapies. The company’s Cell Shuttle integrates all the technologies required for the entire manufacturing process in a flexible and high-throughput platform that delivers true walk-away, end-to-end automation. Cell Shuttles will be deployed in Cellares’ Smart Factories around the world to meet total patient demand for cell therapies at global scale. Partnering with Cellares enables academics, biotechs, and pharma companies to accelerate drug development and scale out manufacturing, lower process failure rates, lower manufacturing costs, and meet global patient demand.

The company is headquartered in South San Francisco, California with its commercial-scale IDMO Smart Factory in Bridgewater, New Jersey. The company is backed by world-class investors and has raised over $355 million in financing.

Leveling will be based on overall experience, education, and demonstration of knowledge throughout the interview process.