Office Manager

Here at Fireworks, we’re building the future of generative AI infrastructure. Fireworks offers the generative AI platform with the highest-quality models and the fastest, most scalable inference. We’ve been independently benchmarked to have the fastest LLM inference and have been getting great traction with innovative research projects, like our own function calling and multi-modal models. Fireworks is funded by top investors, like Benchmark and Sequoia, and we’re an ambitious, fun team composed primarily of veterans from Pytorch and Google Vertex AI.

The Role

The Office Manager will be responsible for overseeing the day-to-day operations of the office, ensuring a smooth and efficient work environment. This role requires strong communication, problem-solving, and multitasking skills to support the office staff and management. The ideal candidate will have a passion for creating a positive workplace culture, improving office systems, and providing exceptional service to internal and external stakeholders.

Key Responsibilities

• Oversee office operations and procedures to ensure efficiency and productivity

• Manage office supplies and inventory, including ordering and restocking items 

• Handle office equipment maintenance and troubleshooting, liaising with vendors for repairs and replacements

• Executive support for CEO - manage calendar, coordinate travel, streamlining communications

• Lead planning and organization of office events to ensure logistical needs are met

• Leading and planning company marketing events

• Working with leadership, recruiting & HR teams to manage office growth

Minimum Qualifications

• 2 years of experience directly supporting and executing office management duties

• Experience managing multiple work streams and prioritizing effectively in a fast-paced environment

• Strong written and verbal communication skills

• Comfort with tools like Google Workspace, Slack, Zoom, or project management software

• Ability to physically lift and move office supplies/equipment, as needed

Preferred Qualifications

• Experience as an executive assistant, supporting multiple leaders in an organization

• Experience researching, interfacing and negotiating with external vendors

• Experience with event coordination and/or marketing initiatives