Office and Internal Events Manager

About The Role

We are seeking an upbeat, highly organized, and detail-oriented Office & Internal Events Manager to oversee our Palo Alto headquarters. The successful candidate will exemplify Aptos’ core values and own the office's day-to-day operations while partnering closely with stakeholders, culture leaders, People, IT, and Finance teams to create a vibrant and productive workplace. This role provides an exciting opportunity for the right person who is eager to make this role their own and create an immediate impact throughout the organization.

This role is onsite and sits in our Palo Alto, CA office.

What you'll be doing:

Office Management

• Fully own and serve as the single responsible person for daily administrative and operational duties in the office
• Manage the office budget while being resourceful and creative, submit monthly expense reports, and work closely with the Finance team
• Receive and sort incoming mail and support with any outgoing mail 
• Identify and develop new office policies/procedures and ensure they are implemented and adopted to ensure efficient and effective office operations
• Ensure that all office equipment is properly maintained and serviced, manage inventory, and order supplies as needed
• Manage office vendors and act as the point of contact by providing on-site support as needed; review scope and quality of work
• Continuously seek out and implement employee feedback to improve various office programs and perks ranging from pantry, lunch/dinner, parking, events, etc.

People & Culture 

• Lead and support internal events by planning, tracking the budget, and owning all stages of  logistics from ideation through completion 
• Support the People Ops team with onboarding new employees, provision security badges, and provide access to our office-related platforms
• Collaborate with the People Ops team in developing smooth and automated processes to help our team scale 
• Successfully manage projects of various size and disciplines with the same amount of care and attention to detail
• Monitor, track, and address incoming employee requests and facilities issues

What we’re looking for:

• 5+ years of proven experience as an office manager and understanding of the nuances of workplace experience
• Proficiency in Google Suite, Mac OS, and generally tech savvy; able to use tech as a tool to scale impact
• Strong organizational, prioritization, and time management skills
• Excellent verbal and written communication skills
• Solution-oriented with strong problem-solving and strategic thinking skills
• Ability to work autonomously and take initiative with a sense of urgency; proactively anticipate needs before they arise
• Project management skills and high rate of follow through
• This is an onsite position that sits in our Palo Alto office 5 days per week
• Bachelor’s degree in Business Administration, Hospitality Management, or related field

The base salary range for this full-time position is $90k - $115k. The range displayed on each job posting reflects the minimum and typical maximum target for new hire salaries for the position of a candidate based in the Bay Area at any level. We do hire exceptionally talented professionals with decades of experience in their field. As such, our range may be higher than what is displayed. Our base salary ranges are determined by experience and location, and we hire at all levels for multiple roles. Within the range, individual pay is determined by work location, job-related skills demonstrated during the interviews, working experience, and relevant education or training. Please note that the compensation details listed in role postings reflect the base salary only and do not include equity, tokens, or benefits.