Office Administrator - San Fran

CoStar Group (NASDAQ: CSGP) is a leading global provider of commercial and residential real estate information, analytics, and online marketplaces. Included in the S&P 500 Index and the NASDAQ 100, CoStar Group is on a mission to digitize the world’s real estate, empowering all people to discover properties, insights and connections that improve their businesses and lives. 

We have been living and breathing the world of real estate information and online marketplaces for over 35 years, giving us the perspective to create truly unique and valuable offerings to our customers. We’ve continually refined, transformed and perfected our approach to our business, creating a language that has become standard in our industry, for our customers, and even our competitors. We continue that effort today and are always working to improve and drive innovation. This is how we deliver for our customers, our employees, and investors. By equipping the brightest minds with the best resources available, we provide an invaluable edge in real estate. 

The Office Manager based in San Francisco, CA is responsible for creating an exceptional working environment for 250+ staff in the San Diego office.  The candidate will also assist the Facilities Operations team in supporting the operational needs of 50+ offices serving 4,000 US based employees.  The Office Administrator will ensure our offices are best-in-class, safe and present an outstanding work environment.  We are looking for an energetic candidate who will lead the office’s workplace solutions and is equipped to work effectively with many different teams of people including senior management.  

Moreover, the Office Administrator needs to be able to attend to multiple concerns, events and projects requiring advanced organizational ability and prioritization skills. 

Responsibilities: 

• Responsible for day-to-day office management of the San Francisco, CA and support of smaller satellite offices 

• Provide excellent customer services to our staff related to office and facilities needs. 

• Oversee supplies, company-supplied food, internal office moves, guest management, parking allocations, switchboard. 

• Liaison with landlords on day-to-day operations and landlord provided services such as cleaning, building engineering, security and other services. 

• Manage service contractors for the office:  scheduled and/or equipment maintenance & minor renovation and handyman projects. 

• Oversee purchasing for the office and monitor costs, create purchase orders, review and approve invoices. 

• Coordinate all in-office functions, such as space planning; seating chart; sustainability efforts; shipping/receiving & mail services; office-wide & special events; catering. 

• Participate in the wellness/life/safety functions by scheduling required events:  such as fire drills, floors wardens, CPR/AED training. 

• Utilize & Manage day-to-day Integrated Work Management/Experience System (IWMS) 

Basic Qualifications: 

• Bachelor’s degree required from an accredited, not-for-profit college or university.

• A track record of commitment to prior employers. 

• Aptitude for collaboration and leadership/facilities administration or a related field. 

• 2 + years of facilities management experience or 2+ years in similar role managing a large office (250 staff/40,000 sf). 

• Experience and proficiency using IWMS software 

• Experience with facilities operations project planning and management. 

• Effective analytical and problem-solving skills, as well as high attention to detail and organizational skills. 

• Advanced proficiency in Microsoft Office suite including Excel, PowerPoint, SharePoint, etc.    

• Excellent communication skills.   

What’s in it for you? 

When you join CoStar Group, you’ll experience a collaborative and innovative culture working alongside the best and brightest to empower our people and customers to succeed. 

We offer you generous compensation and performance-based incentives. CoStar Group also invests in your professional and academic growth with internal training, tuition reimbursement, and an inter-office exchange program. 

Our benefits package includes (but is not limited to):  

• Comprehensive healthcare coverage: Medical / Vision / Dental / Prescription Drug  

• Life, legal, and supplementary insurance  

• Virtual and in-person mental health counseling services for individuals and family  

• Commuter and parking benefits  

• 401(K) retirement plan with matching contributions  

• Employee stock purchase plan  

• Paid time off  

• Tuition reimbursement  

• On-site fitness center and/or reimbursed fitness center membership costs (location dependent) 

• Access to CoStar Group’s Diversity, Equity, & Inclusion Employee Resource Groups  

• Complimentary gourmet coffee, tea, hot chocolate, fresh fruit, and other healthy snacks  

We welcome all qualified candidates who are currently eligible to work full-time in the United States to apply. However, please note that CoStar Group is not able to provide visa sponsorship for this position. 

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