The Executive Assistant supports the CEO and executive team with administrative tasks, meeting coordination, communication, and special projects, ensuring smooth operations.
Role
We’re looking for a detail-oriented and proactive Executive Assistant to provide essential support to our CEO and executive leadership. In this role, you’ll work closely with the executive team, managing a range of administrative and operational tasks to help keep operations running smoothly. While you'll primarily support the executive team, this role will be based within our People team. If you’re organized, adaptable, and enjoy supporting leadership in a dynamic environment, we’d love to hear from you!
SmarterDx builds clinical AI that empowers hospitals to achieve 100% chart accuracy for revenue integrity. Our solution helps hospitals tell the most accurate and complete story of the patient and the care that was delivered, which helps them recover millions in earned revenue and improve quality of care scores. Become a Smartian and help optimize the way the healthcare system works for everyone. Learn more at smarterdx.com/careers.
**This role is fully remote within the US**
What You'll Do
- Provide comprehensive administrative support to the CEO and executive team, including calendar management, meeting coordination, travel arrangements, expenses, and document preparation
- Assist in managing the CEO’s inbox by reviewing emails, flagging urgent messages, and prioritizing responses
- Ensure timely, clear, and efficient communication with internal and external stakeholders
- Manage confidential and sensitive information with discretion and professionalism
- Assist with special projects and strategic initiatives as needed, particularly those related to company culture, employee engagement and planning support for team offsites
- Drive leadership meetings by coordinating the agenda, taking notes, and moving relevant action items forward
- Help organize in-person offsites, including working with external venues and internal team members
What You Bring
- 3-5 years of experience in high-level executive support and operational excellence, preferably in a technology company
- Proven ability to manage and execute multiple projects effectively
- Strong analytical skills with a strategic mindset to anticipate challenges and propose solutions
- Ability to prioritize and manage multiple tasks simultaneously while meeting tight deadlines
- Excellent verbal and written communication skills, with the ability to proactively engage with stakeholders at all levels
- Proficiency with G Suite (GMail, Google Calendar, Google Docs, Google Sheets) and Slack to streamline communication and manage tasks efficiently
Compensation
$105-130k base + equity incentives
Benefits
- Medical, Dental & Vision – Comprehensive plans with leading insurance providers, covering 90-100% of your premiums and 70-90% for dependents, depending on the plan.
- One Medical Membership – Free membership included if you enroll in a SmarterDx medical plan.
- Paid Parental Leave – Up to 12 weeks of paid leave for birth or adoption.
- Remote-First Team – Work from anywhere in the U.S. with a $400 home office reimbursement stipend.
- Unlimited PTO & 10 Holidays – 4 of which include floating holidays so you can recognize the days that matter most to you.
- Learning & Development Budget – $500 per year (prorated) for courses, books, and resources to expand your skills.
- 401(k) with Traditional & Roth Options – Tax-advantaged retirement savings through Empower.
- Minimal Bureaucracy – A fast-moving, high-impact environment where you can focus on what matters.
- Incredible Teammates! – Work alongside smart, supportive, and mission-driven colleagues.
Top Skills
Google Suite
Slack
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