Executive Assistant to the Executive Team

Atomic Machines is ushering in a new era in micromanufacturing with its Matter Compiler (MC) technology. The MC enables new classes of micromachines to be designed and built by offering manufacturing processes and a materials library that is inaccessible to semiconductor manufacturing methods. The MC promises to unlock MEMS manufacturing both for the many device classes that never could be made by semiconductor methods but also to open up entirely new classes. Furthermore, the MC is fully digital in the way 3D printing is digital, but where 3D printing produces parts of a single material using a single process, the MC is a multi-process, multi-material technology: bits and raw materials go in and complete, functional micromachines come out.  The Atomic Machines team has also created an exciting first device – one that was only made possible by the existence of the Matter Compiler – that we will be unveiling to the world soon. 

Our offices are in Berkeley and Santa Clara, California.

About the role:

Atomic Machines is seeking a highly skilled and proactive Executive Assistant to join our Santa Clara office full-time, providing direct support to our VPs of Engineering. This is a critical, high-impact role at the center of our rapidly scaling startup, where you will help senior leadership navigate complex, high-stakes challenges every day.

Success in this role demands exceptional judgment, relentless prioritization, and the ability to drive clarity and execution amid constant change. Strong writing skills, impeccable grammar, and a keen eye for polish are imperative, as you will be responsible for crafting precise, high-stakes communications and ensuring professionalism in all executive correspondence.

We are moving fast and need someone who thrives under intense pressure, embraces iteration, and can make swift, sound decisions in an unpredictable environment. If you're ready to take on a role where every action directly influences the trajectory of a cutting-edge company, we want to hear from you—now.

What you'll do:

• Priority Management & Execution: Track and prioritize initiatives by attending key meetings, setting weekly objectives, and ensuring follow-through on critical tasks. Proactively manage competing priorities to ensure executives stay focused on the highest-impact activities.
• Calendar Optimization: Align the calendars of multiple executives with their top priorities, ensuring meetings, appointments, and travel are structured for maximum efficiency, impact, and minimal conflict.
• Travel Coordination & Preparation: Oversee the travel logistics for multiple executives, managing flights, accommodations, and ground transportation, while providing detailed itineraries and pre-meeting briefings tailored to each executive’s needs.
• Document & Communication Management: Draft, refine, and deliver high-quality reports, presentations, and correspondence for each executive, ensuring clarity and alignment with their objectives and decision-making processes.
• Executive Support & Reception: Offer proactive onsite support, including managing visitors, deliveries, and logistics, ensuring each executive’s workspace is organized and conducive to productivity.
• Stakeholder & Relationship Management: Act as the central point of contact for multiple executives, facilitating seamless communication and alignment between internal teams, external partners, and stakeholders.
• Event & Offsite Planning: Own the planning and execution of events and strategic gatherings for the executive team, ensuring flawless logistics and delivering high-impact experiences that align with business objectives.
• Operational & Logistics Support: Address executive requests promptly, resolve scheduling conflicts, and manage day-to-day operations with efficiency and discretion, ensuring executives can focus on their core responsibilities.
• High-Level Judgment & Prioritization: Filter and screen calls, requests, and issues for multiple executives, prioritizing mission-critical tasks and shielding them from distractions to maintain focus on their highest priorities.

What you'll need:

• Bachelor’s degree.
• 5+ years of administrative support experience in a fast-paced environment, preferably within a startup or high-growth company.
• Meticulous attention to detail, ensuring accuracy and precision in all tasks supporting executives.
• Growth mindset, constantly seeking better tools, processes, and efficiencies to improve executive support and operational effectiveness.
• Technical proficiency, with strong expertise in Google Workspace (Gmail, Sheets, Docs, Slides, etc.) and a willingness to learn and implement new productivity tools.
• Adaptability & problem-solving, thriving in a dynamic environment and handling unexpected challenges with resourcefulness and a solution-oriented mindset.
• Exceptional communication skills, both written and verbal, with the ability to interact effectively with executives, stakeholders, and teams.
• Sound judgment & discretion, maintaining confidentiality and handling sensitive information with professionalism.
• Strong organizational & interpersonal skills, excelling in executive-level support and fostering collaboration.
• Agility & proactiveness, quickly adjusting to shifting priorities, staying stakeholder-focused, and remaining positive under pressure.
• Flexibility to travel to our Santa Clara office as needed.