Document Control Specialist

Position Overview:

The Document Control Specialist is responsible for managing and maintaining a company's documents, ensuring their accuracy, proper storage, and accessibility by tracking document flow, organizing files, and archiving information according to established procedures and compliance regulations, often utilizing a dedicated document management system; they act as the central point for document distribution and retrieval within an organization

JOB RESPONSIBILITIES

• Document Management:
• Receiving, reviewing, and processing incoming documents 
• Assigning document numbers and routing for approvals 
• Maintaining a comprehensive document database and filing system 
• Updating and revising existing documents as needed 
• Tracking document changes and revisions through version control 
• Distributing documents to relevant stakeholders 




• Compliance and Quality Assurance:
• Ensuring adherence to company document control policies and procedures 
• Monitoring document retention schedules and archiving procedures 
• Identifying and addressing potential document quality issues 
• Performing regular audits to maintain document integrity 




• Data Entry and Reporting:
• Entering document metadata into the document management system 
• Generating reports on document usage and compliance 
• Maintaining document logs and tracking records

QUALIFICATIONS & REQUIREMENTS

• High commitment to contribute to a positive, high paced, and results oriented work environment.
• Minimum of 5 years of experience working with industry standards that include ISO 9001 (AS9100 experience preferred)
• Demonstrated ability to be disciplined in approach and thought process.
• Proficiency in document management software (e.g., SharePoint, Adobe Acrobat) 
• Knowledge of electronic document scanning and imaging 
• Familiarity with data entry and reporting tools 
• Meticulous accuracy in handling document information and maintaining proper filing systems 
• Ability to manage large volumes of documents efficiently and systematically 
• Clear communication with stakeholders regarding document requests and updates 
• Familiarity with document management systems and relevant software 
• Understanding of industry regulations and document control best practices 
• Team-oriented and self-directed.
• High level of accountability.
• Experience within quality systems in a medium/high volume manufacturing environment.
• Detail oriented with strong record-keeping and organizational skills.

WORK ENVIRONMENT

• Work is performed in an office setting.

About the Company:

Velo, Velo3D, Sapphire and Intelligent Fusion are registered trademarks of Velo3D, Inc. Without Compromise, Flow, Flow Developer, and Assure are trademarks of Velo3D, Inc.

With the only SupportFree laser powder bed fusion capability, we enable on-demand manufacturing of production quality Titanium, Inconel, and Aluminum parts with an unprecedented degree of design freedom and quality control. The VELO3D award-winning solution includes an integrated offering of hardware and software: Sapphire® metal AM production printer, Flow™ print preparation software, Assure™ quality assurance and control system, and an integrated manufacturing process that runs throughout the printing operation.

Our team enjoys excellent benefits including healthcare coverage and 401(K) employer contributions. We believe in transparency and recognizing exceptional efforts through our monthly all-hands meetings and team member appreciation awards.

Our job titles may span more than one career level. The starting base salary for this full-time position is between $85,000 and $125,000. This salary range reflects the minimum and maximum target for this position in the U.S. The actual base pay is dependent upon many factors, such as work experience, job-related skills, related education, work location, and market demands. The base pay range is subject to change and may be modified in the future. In addition to a competitive base salary and a comprehensive benefits package, this position may be eligible for other forms of compensation such as participation in a bonus and equity program, as applicable.

Velo3D provides equal employment opportunities to all employees and applicants for employment without regard to, and prohibits discrimination and harassment based on, race, color, religion, age, sex, national origin, disability, medical condition, genetic information, military or veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.